You certified lead paint compliance when you registered your property with HPD.
Are you ready to prove it?
Local Laws 1, 31 and 111: annual notices, tenant follow-up, unit inspections, XRF testing, lead-safe work and 10 years of records.
Owners are finding out during HPD audits that they missed steps. January 2027 is the time to get it right.
Not sure? Take 15 minutes and find out. Already have a Record Production Order? Call today.
Source: HPD, Report to the City Council on Lead-Based Paint, FY2025 (92% = 640 of 694 buildings in Tables 6 and 7).
An affidavit of mailing proves you mailed. It doesn't prove you complied.
Most owners tell us they're compliant because they hired a company to handle the annual notices. That company does what it's hired to do: it mails. The follow-up the law requires after that usually isn't part of the job, and in many buildings no one else picks it up.
We've consulted with many owners who believed they were covered. When the audit arrived, they asked their mailing company for the file. What came back was an affidavit of mailing, returned notices from a small share of tenants, often just 3 to 10 percent, and no follow-up for anyone else.
Step 1 of the annual cycle
- Notices printed and mailed between January 1 and 16
- An affidavit of mailing
- The notices that tenants choose to send back
Everything after the mailing
- Every returned notice logged, and every unit that didn't respond identified by February 15
- Follow-up inspections for each non-responding unit between February 16 and March 1, with every attempt documented
- Written notice to the Health Department for units you still couldn't confirm, with a copy kept on file
- An annual visual investigation of every child-occupied unit and the common areas, with results given to the tenant
- All of it kept for at least 10 years
Mailing is the simplest step. The follow-up is where compliance actually happens, and it's what we specialize in. See the full service
The full annual cycle, run and documented for you.
From the first notice to the last record, our team handles every step and documents it in our software while it's happening, so nothing has to be rebuilt after an audit arrives.
- 01 · Jan 1–16
Annual notice
Lead paint and window guard notices delivered to every unit, with proof of delivery.
- 02 · By Feb 15
Tenant tracking
Every returned notice logged by building, unit and year. Every unit that didn't respond is flagged.
- 03 · Feb 16–Mar 1
Investigation notices and follow-up
Notices to non-responding tenants and documented attempts to determine whether a child under six lives there.
- 04 · By Mar 1
DOH notification
Written notification to the Health Department for any unit still unconfirmed, with your copy on file.
- 05 · All year
Required inspections
Annual visual investigations in child-occupied units and common areas, and annual Local Law 55 mold and pest inspections.
- 06 · 10 years
Proof of everything
Every notice, response, attempt, notification and report stored and ready for your registration and any HPD audit.
Four dates decide: compliant or not.
The mailing covers the first date. The audit looks at all four, for every unit, across up to 10 years of records.
Requirements per HPD, Annual Notice and Investigations and HPD's January 2026 Get Ahead of Lead briefing. Child-occupied units must be inspected at least once a year, and lead hazards must be corrected promptly, not held until year-end.
What owners tell us on the first call.
Most owners believe they're compliant. What they usually have is a mailing record and very little after it. If one of these sounds like you, you're not alone, and there is a clear way forward.
“We pay a firm to mail the notices. I assumed that made us compliant.”
Annual Notice & Follow-Up →“Only a handful of tenants sent the notice back. I didn't know we had to do anything else.”
Annual Notice & Follow-Up →“We certify lead paint compliance on the registration every year. I've never checked what's actually in the file.”
RPO Readiness Review →“An order just arrived. All the mailing company has is an affidavit.”
RPO Audit Response →“We fixed the condition. The violation is still open.”
Lead & Mold Violation Clearance →“The contractor said the work was done right. I don't have the paperwork to show it.”
Abatement & Remediation Oversight →We analyze. We explain. You stay compliant.
We don't just hand you a list of problems. Our goal is for you to understand exactly what HPD expects and why, so your organization can stay compliant on its own terms.
Audit-readiness analysis
We review your lead paint and mold records against the categories a Record Production Order demands: annual notices, investigations, XRF testing, turnovers, violation work and contractor documentation.
Gaps you can understand
You get a plain-language report of what's missing, which law it comes from and why HPD asks for it. You'll know what to fix first and how.
A system that lasts
We help your team build the calendar, procedures and record structure to stay compliant every year. If you'd rather not run it yourself, we run it for you.
How do you want compliance to run?
Your staff with our system, or off your desk entirely. You decide. We do both to the same standard.
Develop your in-house system
For owners and managers with staff who want to own the process.
- RPO Readiness Review and gap report
- Compliance strategy and written procedures
- Annual calendar, templates and record structure
- Training for managers and superintendents
Outsource compliance to CompliNY
For owners who would rather have it handled from start to finish.
- Annual notices sent, tracked and followed up, including DOH notifications
- Child-occupied and Local Law 55 mold inspections
- Lead and mold testing by our team
- Abatement and remediation oversight
- Lead and mold violation clearance
- Ten-year document retention in our software
Everything an audit touches, under one firm.
From the first readiness review to the abatement contractor's final clearance, every service is built around one question: if HPD asked today, could you produce the proof?
Annual Notice & Follow-Up Services
Every step after the mailing: tracking, follow-up, DOH notification and inspections, with 10 years of proof.
02RPO Readiness Review
Find out whether your file would hold up in an audit, before HPD asks for it.
03RPO Audit Response Assistance
Your response organized and assembled against the 45-day clock.
04Compliance Strategies
A system your own team can run, built by people who handle audits every day.
05Lead & Mold Inspection Services
XRF, dust wipe and mold inspections, filed where an audit will look for them.
06Abatement & Remediation Oversight
An independent set of eyes making sure the work, and the paperwork, are done right.
07Lead & Mold Violation Clearance
From open lead or mold violation to complete filing, off your desk.
Building · Unit · YearBuilt for one job: producing the proof on demand.
We built our own compliance software around the way HPD asks for records. Every notice, response, follow-up attempt, inspection and clearance we handle is recorded as it happens, filed by unit and year, and delivered instantly with one click.
Mailing was never the hard part. The follow-up is. That's what we do all day, every day.
Am I compliant? Eight questions will tell you where to look.
Most of these questions cover what the law requires after the mailing. If you can only answer yes to the first one, you're not alone. Answer for your weakest building. Your answers stay in your browser, and you can email the results to yourself.
Do you have proof of delivery for every annual notice, for every unit, for each of the last 10 years?
For those units, can you show documented follow-up attempts between February 16 and March 1?
Where you still couldn't confirm whether a child under six lived there, did you notify the Health Department in writing and keep a copy?
Do you have a record of each annual visual investigation in child-occupied units, with the results given to the tenant?
Are your annual mold and pest (Local Law 55) inspections recorded for every occupied unit?
Do you have XRF test reports for every unit and common area (Local Laws 31 and 111), with the inspector's EPA certification?
For every apartment turnover, do you have the work records and lead dust clearance results?
If HPD audited you tomorrow, could you assemble the full file within 45 days?
A self-assessment, not an HPD determination. A Readiness Review checks the documents themselves.
Am I compliant? Straight answers.
Sourced to HPD and the Health Department's own guidance.
We use a mailing company for the annual notices. Isn't that enough?
Mailing is the first step. Under Local Law 1, owners must also collect the notices by February 15, follow up on every unit that didn't respond between February 16 and March 1, notify the Health Department in writing where they still can't confirm whether a child under six lives there, inspect child-occupied units every year and keep the records for at least 10 years (HPD). Unless your mailing company was hired for those steps, they are still yours.
What happens if a tenant doesn't return the annual notice?
The owner must try to find out whether a child under six lives in the unit, at reasonable times and with reasonable notice, between February 16 and March 1. Every attempt should be documented. If you still can't gain access or confirm, you must notify DOHMH in writing and keep a copy (HPD January 2026 briefing).
What exactly do I certify on my HPD property registration?
Since May 2020, owners of buildings covered by Local Law 1 certify compliance with the lead paint requirements as part of annual property registration. That includes annual notices and follow-up, investigations of child-occupied units and common areas, lead-safe repairs and turnover work, and keeping the records for at least 10 years (LeadFreeNYC). Those requirements now also include XRF testing of every rental unit and common area by an EPA-certified inspector, due by August 9, 2025 under Local Laws 31 and 111 (HPD). Registration is due every year by September 1 (HPD).
What is an HPD Record Production Order?
It is HPD's audit of your lead paint records. The order can ask for up to 10 years of records, and you have 45 days to respond. Not responding, or responding with incomplete records, can result in Class C violations (HPD). In FY2025, 640 of the 694 buildings in HPD's audit tables were cited for failing to provide required records (HPD FY2025 report).
Can you guarantee we'll pass an audit?
No. HPD decides audit outcomes, and no firm can promise one. What we can do is run every required step, document it as it happens and keep the proof, so the file you hand HPD is complete.
Three steps. No guesswork.
No pitch on the first call. We listen first, then tell you plainly what we see.
- 01 / Call
A 15-minute conversation
We ask about your buildings, your records and what prompted the call. You do most of the talking.
- 02 / Review
We look at the documents
Building by building, year by year, against what a Record Production Order asks for.
- 03 / Plan
A written plan you choose
Every gap, why it matters and how to close it. Run it with your own team, or hand it to us.
Don't be the next owner to find out during an audit.
You certified lead paint compliance under Local Laws 1, 31 and 111 on your HPD registration. In 15 minutes, we'll help you figure out whether your file can prove it, and what to do if it can't. Fifteen minutes today could save you thousands of dollars and headaches tomorrow. If your records are in good shape, we'll tell you that too.
No-obligation call. We'll tell you plainly where you stand.