Document Retention Services

Document Retention Software That’s Built for HPD Audits

Doing the Work
Is Half the Battle

Document retention
is what wins the war

Let’s face it — annual notice and lead paint rules have been around for decades.
But it wasn’t until recently that NYC started doing real-time compliance checks — with real consequences.

building inspections

Fines.

Violations.

Audits.

Civil penalties.

And with the Local Law 31 XRF deadline expiring August 9th,
many owners think the storm is over.

It’s not. It’s just beginning.

The City didn’t mandate all this testing — and attach massive penalties — for no reason.

If You're Not Ready,
You're At Risk.

It’s not "IF" you’ll be audited. It’s "WHEN".

If you’re managing documents manually, relying on folders, emails, or a vendor who doesn’t offer top-tier document retention — you’re setting yourself up for audit failure.

Even if a civil action isn’t filed for non-compliance by HPD/AG, failing to fully close an audit within 45 days will trigger HPD violations — costing you time, money, and endless headaches to resolve.

How Our
Compliance Software Works

Building Profiles

We set up your buildings profile, upload your previously completed LL 31 XRF reports,. so your compliance records are organized from day one.

Book Services Instantly

Schedule annual notice mailings, lead and mold inspections, abatement, and more — directly from your client dashboard

Automatic Document Storage

Every document — tenant responses, inspection reports, abatement records — is uploaded by the vendor directly to your dashboard. No emailing. No chasing. No missing files.

One Dashboard - Instant Access

Annual Notices

See who responded, who didn't and which units require a visual inspection + upload completed visual inspections to tenant responses when completed.

XRF reports

Instantly view which units have been XRF tested, which haven't and view reports.

Abatement work

View All Bid requests, bid responses, and Abatement paperwork of completed projects.

Local Law 55

View all mold & allergen inspections, upload any work orders/recipes to document actions taken, (If action was required)

HPD violation clearance status

Access all documents relating to violations and status updates.

instant audit response

Instant Audit Response Tools

Need to respond to an RPO audit?

Print tenant responses

by unit or full building

Download all required XRF reports in minutes

Abatment, turnover doc, all printable with a click

No chasing vendors

No searching emails. No stress.

Why Take the Risk?

When HPD hits you with an RPO audit, you’ve got 45 days—and that clock doesn’t stop. Every hour spent hunting for documents, submitting to HPD, waiting on HPD determination after review, re-submitting when they ask for more—the days disappear fast. Here’s the harsh truth: HPD doesn’t grant extensions for RPO's. You either close it out in 45 days—or get slammed with automatic non-compliance violations.

Ask yourself right now

Could you instantly pull every document required for an RPO audit?

If the answer isn’t an immediate yes, that’s your flashing red sign you need CompliNYC—now.

With CompliNYC, owners respond in days—not weeks—staying ahead of HPD’s 45‑day clock.

I was already using CompliNYC for inspections and was happy with the service. So when they offered me a free trial of their annual notice service, I figured—why not?
I didn’t think much of it… until I received an HPD RPO audit.
That’s when the value of their services became crystal clear.
For the years I used CompliNYC for both annual notices and XRF testing, pulling the audit docs took minutes.
For the years I didn’t? We burned thousands in staff hours just digging through folders and inboxes.
If you’re not using CompliNYC’s services—trust me—it’s going to cost you way more in the long run.

Micheal S. – NYC Portfolio.

Not Sure
Where to Start?

We get it. In NYC, staying on top of compliance can feel impossible. But it doesn’t have to be.

Call us with your questions — big or small.

No sales pitch, no pressure - just answers. Guaranteed.

Call Now

845-366-3431